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Information on data protection in our applicant management system pursuant to Article 13 of the GDPR

Personal data is collected from you within the scope of your employment relationship with us. Due to the new regulations in the General Data Protection Regulation (GDPR), we are therefore obliged to inform you about the following pursuant to Article 13 ff of the GDPR:

  • Responsible for collecting and processing your data is your employer:

    Joh. Leupold GmbH & Co KG
    Berliner Str. 2
    91126 Schwabach
    Germany
    Tel.: +49 (0)9122 8340-0
    Fax: +49 (0)9122 8340-50
    E-mail: info@@schnellerleupold..de
     
  • The contact details for our Data Protection Officer are:
    Fabian Fromm
    Project 29 GmbH & Co. KG
    Ostengasse 14
    93047 Regensburg
    E-mail: anfrage@@projekt29..de
    Tel.: +49 (0)941 2986930
     
  • Your data will be collected and processed as part of the recruitment process or to establish employment.
     
  • The data required includes, in particular, your basic data (especially first and last name, name affixes, nationality), your contact data (especially private address, mobile and landline number, e-mail address), other data from the employment relationship, such as time recording data, periods of leave, periods of incapacity to work, social data, bank details, national insurance number, pension insurance number, salary data, tax identification number, special health-related data and, where applicable, criminal records), as well as log data that is generated when using the IT systems.
     
  • Your personal data is mainly collected directly from you. However, due to legal regulations, your data will sometimes also be collected from other offices, such as the tax office for the occasional query regarding tax-relevant information, your health insurance company for information on periods of incapacity to work or, where applicable, from other third parties, such as an employment agency, or publicly accessible sources (e.g. professional networks).
     
  • Within our company, your personal data will be passed on only to those persons who need it in order to fulfil our contractual and legal obligations, such as the HR department, the accounting department or the specialist department.
     
  • If we use service providers to fulfil our contractual and legal obligations, they will also receive the data they require. These are, for example, the following service providers: IT companies, software companies, waste disposal service providers
     
  • Outside the company, we will pass on your data to further recipients insofar as this is necessary for the fulfilment of our contractual and legal obligations. These include, in particular, the following recipients: social insurance agencies, the health insurance provider, the pension insurance provider, professional pension institutions, the federal employment agency, the employers’ liability insurance association, the tax authorities, accident and liability insurers, courts, banks, competent bodies, in order to be able to guarantee claims from the company pension scheme or capital-forming benefits, third-party debtors, in the case of wage and salary garnishments, and insolvency administrators, in the case of private insolvency.
     
  • Your data will not be passed on to a third country.
     
  • We will process your personal data in compliance with all applicable laws, such as the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), the German Telecommunications and Telemedia Data Protection Act (TTDSG), the German Working Hours Act (ArbZG) etc.

    The primary purpose of data processing is the establishment, implementation and termination of the employment relationship. The relevant legal basis for this is Article 6, Para. 1 (b) of the GDPR in conjunction with § 26, Para. 1 of the BDSG. In addition, collective agreements and collective bargaining provisions pursuant to Article 6, Para. 1 (b) in conjunction with Article 88, Para. 1 of the GDPR in conjunction with § 26, Para. 4 of the BDSG, as well as, where applicable, your separate consents pursuant to Article 6, Para. 1 (a), 7 of the GDRP in conjunction with § 26, Para. 2 of the BDSG (e.g. in the case of video recordings) may be used as a data protection permission provision.

    We will also process your data in order to be able to fulfil our legal obligations as an employer, in particular in the area of tax and social security law. This is done on the basis of Article 6, Para. 1 (c) of the GDPR in conjunction with § 26 of the BDSG.

    Where necessary, we will also process your data on the basis of Article 6, Para. 1 (f) of the GDPR, in order to protect our legitimate interests or the legitimate interests of third parties (e.g. authorities). This applies in particular to the investigation of criminal offences (legal basis § 26, Para. 1 (2) of the BDSG) or for administrative purposes.

    Insofar as special categories of personal data are processed pursuant to Article 9, Para. 1 of the GDPR, this serves the exercise of rights or the fulfilment of legal obligations from labour law, social security law and social protection within the framework of the employment relationship (e.g. disclosure of health-related data to the health insurance provider, recording of severe disability due to additional leave and determination of the severe disability levy). This is done on the basis of Article 9, Para. 2 (b) of the GDPR in conjunction with § 26, Para. 3 of the BDSG. In addition, the processing of health-related data may be necessary for the assessment of your fitness for work pursuant to Article 9, Para. 2 (h) in conjunction with § 22, Para. 1 (b) of the BDSG.

    In addition, the processing of special categories of personal data may be based on consent pursuant to Article 9, Para. 2 (a) of the GDPR in conjunction with § 26, Para. 2 of the BDSG (e.g. occupational health management).

    If we wish to process your personal data for a purpose not mentioned above, we will inform you in advance.
     
  • If your application is rejected, the data you submitted to us will be erased six months after issue of your rejection letter. This does not apply if longer storage is necessary due to legal requirements (for example, the duty of proof under the German General Equal Treatment Act (AGG)) or if you have expressly consented to longer storage of your data in our database of interested parties.
     
  • The storage period for the data collected is limited to the employment relationship. We will delete your personal data as soon as it is no longer required for the above-mentioned purposes. After termination of the employment relationship, the data will be stored and then deleted pursuant to the statutory or official retention periods, which result, among other things, from the German Commercial Code (HGB) and the German Fiscal Code (AO). The storage periods are then up to ten years. In addition, personal data may be retained for the statutory limitation period of three years, or up to 30 years if claims can be made against us.
     
  • You have the right to obtain information from the employer about the data stored about you. Under certain conditions, you can request the rectification or erasure of your data. You may also have a right to restrict the processing of your data and the right to receive the data you have provided in a structured, commonly used and machine-readable format.

    Right to object:
    You also have the right to object to the processing of your personal data for direct marketing purposes without giving reasons. If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is for the establishment, exercise or defence of legal claims.
     
  • You have the right to lodge a complaint regarding the handling of your personal data with the Data Protection Officer named above or the relevant data protection supervisory authority. The supervisory authority responsible for you is:

    Bavarian State Office for Data Protection Supervision
    Promenade 18
    91522 Ansbach
    Tel.: +49 (0)981 180093-0
    Fax: +49 (0)981 180093-800
    E-mail: poststelle@@lda.bayern..de
     
  • The provision of personal data is necessary for the establishment, implementation and termination of the employment relationship and constitutes a secondary contractual obligation of the employee. If we do not receive the data required, it will not be possible to carry out the employment relationship with you.

Version: July 2021